More and more companies are electing to use Fiori apps to call specific transactions in addition to the SAP GUI. This requires configuration of specific authorizations, however, which are composed of catalogs and groups. But how can you reduce the multitude of standard SAP Fiori catalogs and groups that are provided and adapt them to your own scenarios?
In the standard SAP system, there are many authorization fields that are not declared as organizational levels, but instead characterized by special values. But the more authorization fields without organizational levels that contain organization-specific values like location or country, the larger the proportion of special roles grows.
However, to achieve the greatest possible transparency in role administration and avoid unnecessary authorizations – not least with system security in mind – the creation of additional special roles should be avoided wherever possible.
Wherever electricity is flowing through a cable or data is being transmitted over a fiber optics cable, HellermannTyton products are never far away. Over the last 85 years, the company has developed into a leading global provider of cable management solutions and is on track to continue this growth both nationally and internationally. This expansion is also reflected in its SAP systems and authorizations, which have grown alongside its success. Today, systems with this level of complexity are expected – internally and externally – to comply with strict requirements.
The authorization structures at many companies have grown organically. Over the course of time, users have often been granted wider authorization privileges than they actually need for their everyday work. As a result, data availability and integrity, as well as system availability, can be critically endangered. Authorization managers see an increasing need for action to minimize the risk of SAP security incidents. After all, many more IT incidents still remain unreported compared to published cases.
Technical SAP users that have extensive authorizations like SAP_ALL pose a heightened security risk. Vulnerabilities can endanger interfaces and paralyze processes. As such, external auditors are intensifying their focus on authorization management. One of our customers – a company in the energy sector – recently faced the challenge of having to restrict the authorizations of its technical users (batch processing/RFC interfaces).
The upgrade from SAP ERP to SAP S/4HANA also involves a changeover to a new technology. This offers new possibilities thanks, to the increased speed of the SAP HANA in-memory database, as well as an improved user experience through the new FIORI UI. At the same time, however, the implementation of SAP S/4HANA also presents many enterprises with the difficult challenge of planning and executing their migration projects correctly: existing processes and role concepts have to be reconsidered.
The SAP S/4HANA software suite represents a cutting-edge cornerstone for the digitalization of enterprises and is increasingly being used by both SMEs and large corporations. However, the implementation of and migration to SAP S/4HANA also entail increasing complexity in system administration and management. Our specialized software tools enable you to master this project successfully.
When setting up an SAP S/4HANA system landscape, you have the option of establishing a front-end system as the central, superordinate system that accesses different back-end systems. To do this, you have to consider and logically design many factors in advance. In addition to the technical prerequisites, the role and authorization concepts have to be revised. But how can you adapt authorization management in an SAP S/4HANA system with little effort?
Companies that use SAP are required to describe controls and procedures in documents that reflect the current status of the system and the general compliance guidelines. The concepts for framework and application authorizations are essential elements of this documentation, for both internal requirements and annual reviews by external auditors. Good documentation templates can help get you where you need to go much more quickly.
With the economic restrictions and challenges these are creating, the COVID-19 pandemic continues to be the determining factor in both business and our personal lives. And as far as we currently know, this situation will continue for quite some time. What companies need now is adjusted SAP authorization management for times of crisis, to ensure that employees can take over important tasks from colleagues as quickly as possible and without constraints on day-to-day business.